Constitution (Page 4)

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Wellington Kart Club Constitution (Page 4)

6 Meetings

6.1 The Annual General Meeting of the Club shall be held between 21st April and 31st May, inclusive, each year at such time and place as the Committee may decide. Such meetings shall elect the Officers and Committee, receive the Annual Report and Balance Sheet and transact any general or special business of the Club. Not less than seven days notice shall be given, either by circular or notice in the Club Magazine, sent to each Member, the business of such General Meeting to be mentioned in the circular/magazine.

6.2 The number of attendances of the Committee Members at Committee Meetings shall be shown on the agenda of the AGM.

6.3 Any special business will be considered at an AGM or SGM provided that notice thereof be given in writing to the Secretary fourteen clear days before such meeting and the Secretary shall notify Members of such special business in accordance with 6.1.

6.4 The President shall, at any time he may deem necessary, instruct the Secretary to summon by circular/magazine notice of General and Committee meetings. Such notices, in the case of General and Special meetings state the business to be transacted at such meeting and shall be posted to Members no later than 7 days before such meeting.

6.5 The President, or in his absence, the Vice President, shall be required to call a Committee Meeting when applied to by four members of the Committee or by petition signed by 20% of the number of available votes of the financial Members of the Club. Such Committee Meeting to take place within 10 days of receipt of the application which shall be in writing setting forth the purpose for which the meeting is desired and at such meeting no matter shall be discussed except the subject for which the meeting was called.

6.6 The President, or in his absence, the Vice President, or in his absence, an elected interim Chairman shall take the Chair at all Special, General, or Committee Meetings.

6.7 The President shall be required to call a Special General Meeting of the Club on:

- the 75% majority vote of the Committee to call such a meeting.

&/or:

a petition signed by at least 30% of the number of available votes of the financial Members of the Club.

Such SGM shall take place within 30 days from the date of the Committee decision or receipt of the application which shall be in writing setting forth the purpose for which the meeting is desired and at such meeting no matter shall be discussed but the subject for which the meeting was called, and such meeting shall be convened by circular with the notice of the business to be transacted to be posted to each Member seven clear days before such meeting.

6.8 At all General and Special General Meetings of the Club 30% of the number of available votes of the financial Members shall form a quorum.

6.9 At SGMs and the AGM the Chairman shall have a deliberative vote and in the event of equal voting he shall have a casting vote. Proxy votes are not permitted.

6.10 Intending new Members may apply in writing to the Committee for membership using the form prescribed for that purpose. All new Members must be accepted by the Committee before membership is granted.


6	Meetings
	6.1	The Annual General Meeting of the Club shall be held between 21st April and 31st May, inclusive, each year at such time and place as the Committee may decide. Such meetings shall elect the Officers and Committee, receive the Annual Report and Balance Sheet and transact any general or special business of the Club. Not less than seven days notice shall be given, either by circular or notice in the Club Magazine, sent to each Member, the business of such General Meeting to be mentioned in the circular/magazine.
	6.2	The number of attendances of the Committee Members at Committee Meetings shall be shown on the agenda of the AGM.
	6.3	Any special business will be considered at an AGM or SGM provided that notice thereof be given in writing to the Secretary fourteen clear days before such meeting and the Secretary shall notify Members of such special business in accordance with 6.1.
	6.4	The President shall, at any time he may deem necessary, instruct the Secretary to summon by circular/magazine notice of General and Committee meetings. Such notices, in the case of General and Special meetings state the business to be transacted at such meeting and shall be posted to Members no later than 7 days before such meeting.
	6.5	The President, or in his absence, the Vice President, shall be required to call a Committee Meeting when applied to by four members of the Committee or by petition signed by 20% of the number of available votes of the financial Members of the Club. Such Committee Meeting to take place within 10 days of receipt of the application which shall be in writing setting forth the purpose for which the meeting is desired and at such meeting no matter shall be discussed except the subject for which the meeting was called.
	6.6	The President, or in his absence, the Vice President, or in his absence, an elected interim Chairman shall take the Chair at all Special, General, or Committee Meetings.
	6.7	The President shall be required to call a Special General Meeting of the Club on: - the 75% majority vote of the Committee to call such a meeting. &/or: a petition signed by at least 30% of the number of available votes of the financial Members of the Club. Such SGM shall take place within 30 days from the date of the Committee decision or receipt of the application which shall be in writing setting forth the purpose for which the meeting is desired and at such meeting no matter shall be discussed but the subject for which the meeting was called, and such meeting shall be convened by circular with the notice of the business to be transacted to be posted to each Member seven clear days before such meeting.
	6.8	At all General and Special General Meetings of the Club 30% of the number of available votes of the financial Members shall form a quorum.
	6.9	At SGMs and the AGM the Chairman shall have a deliberative vote and in the event of equal voting he shall have a casting vote. Proxy votes are not permitted.
	6.10	Intending new Members may apply in writing to the Committee for membership using the form prescribed for that purpose. All new Members must be accepted by the Committee before membership is granted.