Minutes of the Annual General Meeting held on Thursday 21 February 2008 at the Silverstream Pétanque Club

1. Present

   Fay Doyle (Chair), Beverley Mason (Secretary), Brian Smith (Treasurer)
   Hataitai - Maureen Wood
   Horowhenua - no representative
   Kapiti - Kath Alison, Kaye Alison, Gwen Hill, Jan McHardy, John Mason, Pat Scholes
   Khandallah - Elizabeth Rocks, Michael Rocks, Dirk Winnie
   Manawatu - Barrie Sinclair, Ngaere Sinclair
   Masterton - Alison Priddle, Ralph Priddle
   Otaki - Gary Brunton, Marty Magee
   Park Avenue - Enoka Smiler
   Silverstream - Claire Bradburn
   Upper Hutt - Kathy Taylor, Alison Zuppicich
   Wanganui East - see apologies
   Windy Hills - no representative

2. Apologies

   Richard Turfrey (Wanganui East), Graeme Morris (Masterton).

3. Minutes of the 2007 AGM

   The Minutes of the Annual Meeting held on 15 February 2007, as circulated, were taken as read and approved, moved Claire Bradburn, seconded Michael Rocks, carried.

   • Matters Arising

     None

4. President's Report

   After reading her report the President moved its adoption, seconded Brian Smith, carried.

5. Treasurer's Report

   Brian Smith presented the financial statements for the year ended 31 December 2007. The Association incurred a loss of $2,093 last year, the treasurer stating that there are two avenues available to increase income, namely tournament and affiliation fees and said that either or both must go up.

   Dirk Winnie spoke in favour of increases and other speakers gave their opinions with Gwen Hill pointing out that new affiliation fees would not come in force until 2009. Barrie Sinclair said that the issues have to be addressed now.

   Claire Bradburn asked whether the WPA representative subsidy of $200 applied towards costs overseas or within New Zealand, Brian advised the amount was less when tournaments are in New Zealand.

   That the Financial Statements be approved, moved Brian Smith, second Ralph Priddle, carried.

6. Affiliation Fee

   There was agreement that both affiliation and tournament entry fees need to be increased and discussion as to how much.

   That the affiliation fee be $5 commencing in 2009, moved Brian Smith, seconded Jan McHardy.
   The motion was carried with a vote against recorded by Dirk Winnie.

   That the tournament entry fee be increased from $15 to $20 per player, moved Brian Smith, seconded Liz Rocks.

   Claire Bradburn questioned the cost of keepsake trophies and whether so many are needed but Liz Rocks was of the opinion that a keepsake trophy is a special thing to most people and trying to economise in that area would not be a good thing. The motion was carried with one vote recorded against by Dirk Winnie.

7. Election of Officers

   There were no nominations received in writing prior to the meeting so they were taken from the floor.

   • President

     Claire Bradburn, moved Liz Rocks, seconded Ralph Priddle. Moved Dirk Winnie that nominations be closed. Claire Bradburn was elected President for the coming year.

   • Secretary

     Owen Davie, moved Claire Bradburn, seconded Kaye Alison. Nominations were declared closed and Owen Davie elected Secretary for the coming year.

   • Treasurer

     Brian Smith, moved Gary Brunton, seconded Ralph Priddle. Nominations were declared closed and Brian Smith elected Treasurer for the coming year.

8. General Business

   1. On behalf of everyone present Dirk Winnie thanked the outgoing President, Fay Doyle for all the work she has done and congratulated her on the diplomatic manner in which she has carried out her duties over the past two years. This was carried with acclamation.

The meeting concluded at 8.10pm.

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