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Mounted July 10, 2002
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Presidents' Report to the 2002 Annual General Meeting
This year has been an interesting one with the chapter involved in a number of highlights. Affiliation with RMAA
Last
year's AGM moved that the Executive Committee should investigate a closer
relationship with the Records Management
Association of Australia (RMAA) as it was felt that ARMA International was
not necessarily providing members with the most benefits for their subscription
dollar at the wider association level. This motion gave the Committee the
mandate to start what has been a long term and very detailed process. Much of
this year has been focused on this issue. Preliminary
investigations gave the Committee enough confidence in the RMAA and the sense
of affiliating with them that a Special General Meeting that was held on 30
November, 2001, to check with the Chapter members on the next stages of the
process. That meeting and a subsequent ballot voted overwhelmingly to continue
with the investigation process. We
have since had legal opinions, numerous emails between Wellington and RMAA HQ,
and a visit from the President of the RMAA, Chris Fripp, and the acting Vice-President,
Kate Walker. Members
of the special committee established to conduct this investigation and
negotiation were Trish O'Kane, Deirdre Wogan,
Jackie Jean, Michael Steemson and Helen Hancox. Thank you so much for
all the work you have done towards this - the culmination of which we will be
finalising today. Moneys
In
September, NZAIIM wound up. This association, which had complimentary areas of
interest to ARMA, gave us the assets they had accumulated over their 18 months
of existence to use toward education and professional development of chapter
members. This amounted to some $1,500 for which we are very grateful. In
December, we also received a large cheque, circa $10,000, from the Auckland ARMA Chapter, our chapter's
remaining profit share of the Pacific RIM Conference held some years ago. It is
great to have that outstanding issue finalised. These
two amounts have put the Chapter in a great position going forward to really
use this money for the benefit of Chapter members. Submissions
We
have continued to provide submissions on behalf of ARMA members in response to
policy, legislation and programme that will have an effect on the information
and records management field. This year we have provided submissions in relation
to:
Thank
you so much to Chapter members that have assisted with these submissions. Member Activities
Our
members meeting programme has continued to thrive under the management of
Michael Steemson. Thank you Michael for all your hard work pulling together a
great range of speakers over the past year. This has included sessions on
education opportunities, the RMAA conference in Hobart, retention and disposal
scheduling, a disaster recovery case study, and the very well attended DIRKS
seminar with National Archives of Australia’s
head of recordkeeping implementation, Rodney Teakle. We
also had a successful visit from ARMA International President (2002-2002), Terry Coan, who persuaded his partner that
the ideal holiday consisted of visiting ARMA Chapters in exotic locations at
their own personal expense. We informed
Terry about our investigations into affiliating with RMAA and he told us that
he would be sorry to see the Chapter leave ARMA, but he understood our
reasons. ARMA International has
determined not to accept any further international Chapters because the organisation has not been effective in supporting an
international structure, he said. Once
again we had our Christmas Party jointly with the Archives and Records
Association of N.Z. (ARANZ), this time in a boat on the Wellington Harbour!
This continues the ongoing positive relationship we have with other information
management groups in New Zealand. ARMA
members contributed towards a special fund for the family of John Lozowsky a
well-known member of our profession who was killed in the World Trade Center
attacks. Ruth Robinson coordinated the fund,
and a pounamu hei matua[1] pendant was
purchased for John's young son, Max. For the Record and the
Website
Linda Campbell took over the
Editorship of our newsletter For The Record and has done a sterling job
over the last 12 months, ably assisted by Maureen MacNamara. FTR continues to provide an
interesting mix of local, and international pieces of relevance to our members.
Thank you to all contributors. Thank you also to Michael Steemson for keeping
our Chapter website up to date and informative. Chapter Committee
A
big personal thank you from Kerri to all the support she has received from the
ARMA Committee and Members who have been very understanding about her quick
exit[2]
from the President’s role. Especially, thank you to Trish who graciously agreed
to being voted in again to lead the chapter. We
had a bit of a shuffle round of committee positions and some new members this
year. Thank you to all committee members for your hard work and dedication over
the last year. You're a great team to work with. Footnotes
[1] Pounamu hei matua: A “greenstone” (New Zealand jade) pendant in the form of a fishhook, a traditional Maori charm.
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